3 vital components of a psychologically safe workplace

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Most workplaces have clear policies in place for things like showing up late or missing deadlines, but what about guidelines on employee behavior? 

A psychologically-safe environment is key to good retention and productivity levels, and 84% of employees rated this as one of the top three things they value most in an organization, according to a report from global employment platform Oyster HR. Thus, the way employees interact with one another matters, and company expectations for this need to be clear, and not just assumed. 

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Beyond standard policies about harassment, employers can communicate zero tolerance for other negative behaviors — like bullying and disrespect — that can impact how people feel when they're at work. The goal is to make the way employees conduct themselves a fundamental part of their job, says attorney Elissa Rossi, the VP of compliance at Traliant, a platform that offers employee training in ethical, inclusive and respectful behavior. 

"Get started with what is prohibited under the law, and then say, 'What culture do we want? What are our ethics? If we could have the best culture, what would it be?'" she says. "[Whether it's] a more hard-driving culture or a more relaxed culture, both can be respectful and allow employees to feel safe."

Rossi impresses the need for leadership to make behavioral expectations an ongoing conversation, incorporate interactive training, and establish clear channels of communication for anyone who has questions or issues. Done with consistency, a high bar is set for how employees at all levels treat each other.

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On the opposite end, if companies fail to create an environment where employees feel comfortable working, sharing ideas, and interacting, business will suffer. If something does happen, demonstrating accountability goes a long way in keeping up worker morale, notes Rossi.

"If you let one type of bad behavior flourish, that behavior can escalate, and it can also lead to other types of bad behavior," Rossi says. "An erosion of the culture can happen, you lose good people, you have a hard time getting good people to join." 

Decide what to include

Though not required by federal law, anti-harassment policies and regular harassment training are required by multiple states and highly recommended by the Equal Employment Opportunity Commission. Employers can go further with their policies, including other harmful behaviors they do not tolerate within the workplace. 

"[Leadership can create] strong policies on what is permitted and what is not permitted, which may go beyond harassment, may get into bullying or other things that are not unlawful in the U.S.," Rossi says. "Canada deals with the two subjects together, [and] more countries are starting to [do the same]."

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Encourage interactive training

Continuous, interactive training in all areas of professional behavior — especially harassment — can help employees understand exactly what is accepted and not accepted. Further, it can clear up complicated issues, help people keep up with evolving laws and issues, and allow participants to ask questions — a valuable element of any learning program, says Rossi.

"You need to engage the learner, and part of the way you can meet that interactivity requirement for many states is that you provide the course taker with some way to answer, to ask questions and get answers within sort of a reasonable time," she says. "It's really important. The majority of questions we get are people struggling and saying, 'I don't understand why this is the correct answer,' or, 'Can you explain the boundaries of this?' [This] is exactly what we would hope that they would do, because that's how you really learn where the boundaries are."

Establish open lines of communication

Making sure employees know where to go with any questions that arise or concerns they have is a good way to build trust and confidence within a workforce. Leadership, from the top down, should make sure there are multiple channels and resources available. 

"Talk about reporting procedures that are really clear," Rossi says. "Ideally you have an anonymous channel. Even if you don't have an HR department, let people know you can talk to your manager. What some small companies do is say you can talk to your manager, or you can talk to anybody in the top echelon of leadership. Then they'll put in their policy the person's email address, [maybe for] the CEO and the CFO or whoever it is. And reporting policies [should] make very clear that retaliation is prohibited."

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